Since, the birth of my first son, I had a live-in helper (aka maid) to help me out. She’s been working in my family for more than 12 years and most of time she’s even bossier than me. The last few years, Indonesia has refused to send in workers to our country especially as live-in-helpers, thus it’s getting difficult to renew their working permits and passport.
This happen to me yesterday when I tried to bring my maid to renew her passport on my own without an agent’s help. Luckily, the agent (Mrs.Lee) was kind enough to advise on the documentations and procedure about it. So, let me share what documents you need to prepare to bring your maid to the Embassy Of Indonesia to renew their passport.
Documents to prepare :
- 2 x Employers photocopy IC
- 2 x Maid’s photocopy passport
- 2 x Maid’s photocopy insurance cover (Note: You must buy 1 Insurance for Malayasia & Indonesia respectively)
- 2 x Maid’s photocopy permit
- 1 x Letter stating the reason to renew passport (ie to get working permit) in BM
Now, you’re probably wondering why not save the hassle and get an agent to do it instead. Reason being an agent charges RM1,000++ to bring the maid over to the embassy. Why the high cost? It’s because it will take them 3 -4 days to get their passport done. Yes, it sounds crazy but so so true and here’s breakdown of the procedure to apply my maid’s passport:
Day 1 – (For working parents, please apply for a full day leave)
- Start queing at the Embassy before 7am (Note: we woke up late and arrive at 8am, there were more than 100 people in front of us)
- Next, I’ve got to sign a document declaring myself as the proxy for my maid (coz the actual employer is my husband)
- Following that, I was ushered out of the Embassy and my maid was left to que and submit her documentations to renew her passport. (Note: During this time, she’s also filling up a form aka contract to state her employer’s details and current salary. For a maid who has worked more than 10 years, their salary exceeds RM1,000 ya)
- After waiting for a day, she finally submits the documentation and was asked to returned the next day for photographs. Pls note you’ll need to pay RM20 upon submitting documentation.
- Special note: Employers or proxy need not stayed back to wait together.
Day 2 – (For working parents, please apply for a half day leave)
Yes, the dreaded photography session only took less than half a day. To renew a 5 year passport it will cost RM50 but you can also opt to renew for 10 years however the cost will be around RM120. Some things to take note:
- Once the date is set for photography and you fail to turn up. You’ll have to revisit the embassy and que for a number again.
- Photography session is divided into 2 session i.e. 9am – 1pm (Morning will be given a red card) & 2pm – 5pm (Noon session will be given a yellow card).
- After photos, next would be collecting the passport on the specific date & time given by the officer.
Day 3 – (For working parents, please apply for a half day leave)
This is perhaps the fastest process among the others. I was there with my maid before 10am and it only took 30 minutes for her to collect it.
So in totality, I went to the Embassy for 3 rounds just to get the passport done for maid without much mishaps. Hopefully, 5 years later the Embassy will switch the format to get everything done in a day. After Raya, it’ll be time to renew her working permit and I prayed its not as time consuming as this.